Features

How each module works, how it improves your efficiency, and how it protects your files.

Features

Auto Organize · Rule Engine

The core of FinalPlace. Three building blocks: watch targets decide where to watch, conditions decide when to trigger, actions decide what to do.

Set it once, run forever.

Watch Targets

The scope where rules take effect. You can set different rules for different directories — each manages its own files independently.

Specific Directories

Monitor one or more specific directories, e.g. C:\Users\Downloads\, D:\Client Files\. Files entering any of these directories are caught and processed.

Entire Hard Drive

Apply across the whole drive. Useful for global rules like sorting all files by type or unified archiving policies.

Desktop

Desktop is where files land first. Monitoring it catches new files before they scatter across your system.

Multiple rules can run simultaneously. The same file can match multiple rules — FinalPlace executes them in priority order.

Condition Types

Conditions must be met before a rule fires. Each rule lets you choose a trigger mode:

Event-driven (default): Fires in real time when a file is created or modified. Lightweight and low-latency, suitable for most scenarios.

Scheduled: Runs full directory scans on a set schedule, in two flavors:

Interval: Full scan every N minutes, for continuous organization
Calendar: Runs on a daily/weekly/monthly schedule, for periodic archiving

Filename Match

Filter by filename. Enter keywords like “contract”, “quote”, “invoice”, “drawing”. Supports exact match (equals the name) and fuzzy match (contains the keyword). Works regardless of file extension.

Extension Filter

Filter by file extension. Check .pdf, .xlsx, .dwg… single or multiple. Ideal for sorting all Word documents into the same archive.

File Size

Filter by file size. Videos over 10MB go to the video archive; screenshots under 100KB go to the screenshot folder; files over 1GB trigger a cleanup alert.

Created Time

Filter by creation date. Files created today, within the past week, before a certain date. Useful for periodic cleanup or finding recently added files.

Modified Time

Filter by last modified time. Find recently changed files or clean up old versions. E.g. files modified in the last 30 days, or documents untouched in 3 months.

File Attributes

Filter by system attributes. Read-only, hidden, system files… combine with other conditions to target files in specific states. E.g. find all read-only documents for batch processing.

Content Keywords

Read file content and search for keywords inside. Useful for files with consistent naming but identifiable content patterns, like contracts containing “Party A” / “Party B” keywords. Adds some performance overhead — use filename matching first when possible.

Action Types

What to do when conditions are met. Configure multiple actions in sequence for chain processing. E.g. unzip first → then move → then clean up empty folders, all in one flow. When a target file already exists, choose to skip, overwrite, or auto-rename.

Move

Move files to a target directory. Supports auto-creating subfolders by date, e.g. D:\Archive\{YYYY}\{MM}\, keeping files organized by time. Can also sort by file type into type-named subfolders.

Copy

Keep the original file and copy a backup to the target location. Original stays untouched, backup is filed away. Good for “backup to a safe location, then organize the original” workflows.

Rename

Auto-rename by pattern. Common templates: {Date}_{FileName} (date prefix), {Seq}_{FileName} (sequence prefix), {Ext}_{FileName} (type prefix). Solves naming conflicts and enforces naming standards.

Unzip

Auto-extract archives to the target directory. Creates a same-named subfolder if it doesn’t exist. Original archive can be kept or moved after extraction. Perfect for Downloads folders that accumulate zip files.

Compress

Package multiple files into an archive. Great for periodic archiving — “compress all project files every Friday” — saving space and making files easy to share.

Create Directory

Auto-create folders by condition. Combined with the Move action, you can “create the destination and move into it simultaneously.” E.g. by date 2024\07\, by client name, or by project code.

Delete

Move files to the Recycle Bin — not permanent deletion. Read-only attributes are stripped before deletion to ensure clean removal. Good for clearing old installers and duplicates from Downloads.

Clean Directory

Remove empty folders, or delete files older than a specified number of days. Good for scheduled maintenance — “clear empty folders every day” or “remove temp files untouched in 30 days every week.”

Modify Attributes

Batch-change file attributes. Read-only, hidden, archive… use with other actions, e.g. strip read-only before moving, or lock files after organizing to prevent accidental edits.

Example Scenarios

Scenario 1: Designer's Drawing Management

Watch target: Design assets folder
Condition: .dwg extension
Action: Move to D:\Projects\Current\Drawings\ + create subfolders by year/month

Scenario 2: Sales Contract Management

Watch target: Downloads + Desktop
Condition: filename contains “contract” + PDF format
Action: Move to D:\Client Files\Pending\ → auto-version if same name exists (no overwrite)

Scenario 3: Finance Invoice Processing

Watch target: Email download folder
Condition: filename contains “invoice”, “receipt”, “reimbursement”
Action: Move to D:\Finance\2024\07\ → auto-version if same name exists (no overwrite)

Scenario 4: Engineering Archive Handling

Watch target: Engineering folder
Condition: .zip, .rar, .7z extensions
Action: Extract to same-directory subfolder → move original archive to “Processed”

Temp Storage

A temporary file collection channel. Not a long-term organization system — it’s a “staging area” for files in active use.

How It Works

Activate temp storage and specify which folders to接管 (monitor and intercept) — e.g. Downloads, Desktop. FinalPlace creates a matching storage folder on your desktop. Any file entering those directories is automatically moved to the desktop storage folder, keeping the original location clean.

Storage folders are created on the desktop, named Temp Storage_{Task Name}. When the project ends, process the files in storage (archive or delete), then deactivate — original directories return to normal.

When to Use

Active projects where materials arrive from everywhere but aren’t ready to be organized yet
Temporary资料 collection (email attachments + WeChat files + downloads) needing a single drop point
Want to keep the desktop clean without spending time categorizing every file

How to Close Out

When done, deactivate. Sort the storage folder contents — archive what needs keeping, delete what doesn’t.

The storage folder can be kept for reuse on similar future projects, or deleted outright. Either way, the original files are unaffected.

AI Agent Integration

Don’t want to configure rules yourself? Let an AI agent do it. Just describe the outcome you want — AI understands, generates rules, and executes the organization. Fully transparent and under your control.

Workflow

Step 1: Describe What You Want

Tell the AI your organization goal in plain language — no need to understand how the rule engine works:

“Move all PDF contracts from Downloads to the client files folder, organized by client name”

“Put all desktop screenshots into the image folder, sorted by date”

“This project’s materials are a mess — help me tidy it up”

Step 2: AI Previews the Plan

The AI calls FinalPlace via CLI, runs a dry-run on the target files, and shows you the action plan:

Which rule will be matched
Where files will go
Any conflict risks

Step 3: You Confirm, AI Executes

The plan is shown to you — only after your approval does the AI actually execute. Every step is auditable and reversible.

Safety Mechanisms

Workspace Isolation

AI can only operate in directories you authorize. For unauthorized directories, the AI must request access — you approve before it can touch those files.

Preview & Confirm

AI must show you its plan and receive explicit approval before executing anything. No background operations happen without your knowledge.

Audit & Rollback

Every operation is logged and traceable. If something goes wrong, rollback restores files to their pre-operation state.

Supported AI Tools

Cursor, Windsurf, Claude Desktop, Dope Fat Lamb — any AI coding tool can connect to FinalPlace via CLI. If you’re already using Cursor or Windsurf for coding, those same tools can now manage your files.

Runs locally. Files never leave your machine.

Operation Logs

Every file operation is recorded. Full transparency — any mistaken move can be undone.

What's Recorded

When · which file · which rule triggered · what action was taken · success or failure.

All five elements are on record. The log is FinalPlace’s “black box.”

How to Use

Open anytime to check “where did this file go”
Spot a misbehaving rule, disable or fix it immediately
During project handoffs, show colleagues how a folder structure was built step by step

Rollback Supported

Except for permanent deletion (files in the Recycle Bin), every operation can be undone in one click.

Accidentally moved or copied something? Find the log entry and hit rollback — the file returns to its pre-operation state.

Auto Organize · Resource Library

The component warehouse for your rules. Save frequently used condition combos, action sequences, directory paths, and file type groups — pull them into new rules without rebuilding from scratch.

Four sub-modules, each with a specific role.

Condition Templates

Save a combination of multiple conditions as a template, then reference it in any rule with one click.

Saved locally for your own reuse
Includes trigger timing (on creation / on modification)
Path validity checked on cloud download — invalid paths show a warning

Action Templates

Save a sequence of actions as a template. E.g. “move to {target}/{YYYY}/{MM}/ + clean up duplicate versions” saved as a “Monthly Archive” template — any rule can reference this action sequence.

Move, copy, rename, unzip, compress, create directory, delete… any combination
Supports placeholder variables like {YYYY}, {MM}, {FileName}, {Seq}
Conflict resolution strategy (skip / overwrite / auto-rename) can be saved together

Common Directories

Save frequently used directory paths here — select them when creating rules instead of copy-pasting full paths every time.

Directory Examples

Client files: D:\Client Files\
Project root: D:\Projects\Current\
Archive drive: E:\Archive\
Desktop (system special directory)

Path Validation

Each directory is checked for existence on save. After cloud sync on a new PC, paths that no longer exist show a warning icon — preventing rules configured with invalid directories.

File Type Groups

Group related extensions under a name, then select the group in rules instead of checking extensions one by one.

Built-in Groups

Group	Extensions
Images	`.jpg`, `.png`, `.gif`, `.bmp`, `.webp`, `.svg`, `.ico`, `.heic`
Video	`.mp4`, `.avi`, `.mkv`, `.mov`, `.wmv`, `.flv`, `.webm`
Audio	`.mp3`, `.wav`, `.flac`, `.aac`, `.ogg`, `.wma`
Documents	`.doc`, `.docx`, `.pdf`, `.txt`, `.rtf`, `.odt`
Spreadsheets	`.xls`, `.xlsx`, `.csv`, `.ods`
Design Source	`.psd`, `.ai`, `.sketch`, `.fig`, `.xd`

Custom Groups

Create “CAD Drawings”, “Engineering Files”, “Email Attachments” and any other groups you need. Creation supports manual entry, drag files to auto-extract extensions, or drag a folder to recursively scan.

Auto Organize · Protection Rules

Organization is one thing — safety is the bottom line. FinalPlace includes layered protection to ensure important files are never accidentally touched.

Custom Protection

Mark any folder as a “forbidden zone” — no rule can touch it. Set D:\Important Documents\ as protected, and no rule will ever write files into it.

You can also protect specific file types, e.g. “all *.psd files exempt from all rules” — shielding your design source files.

Safe-Move

When moving files across drives (e.g. from HDD to SSD), FinalPlace uses a “copy → verify → delete source” strategy: copy the file to the destination, verify integrity, then delete the original only after confirmation.

Power loss or crash mid-transfer? The original is still there — no “source gone but destination incomplete” situation. This mechanism saves you during drive migrations and bulk file transfers.

Version Management

When a file is moved and a file with the same name already exists at the destination, FinalPlace doesn’t overwrite — it auto-generates a dated version file.

Report.pdf arriving again becomes Report_2024-07-15.pdf. All historical versions are kept; old versions are recoverable. Organized without losing history.

Office Temp File Protection

FinalPlace detects ~$ and .~lock temp files on Word/Excel/PPT files being edited. Active documents are neither moved nor deleted — no more “where did my in-progress file go?” moments.

Cloud Sync

Rules backed up to the cloud — nothing lost when switching PCs.

How Sync Works

Sign in and your local rules sync to the cloud automatically. On a new PC, sign in and your rules are restored exactly as you left them — your workflow continues uninterrupted.

Security Note

Only rule configurations sync — no file content ever touches the cloud. Your files stay on your machine, always.

Dashboard

The first screen when you open FinalPlace. Answers two questions: is it running? and what has it done?

Today's Stats

Files organized today, success rate, and average execution time. Open the app and immediately know what FinalPlace accomplished today.

Active Rules

How many rules are currently running, and which ones fired most often today. Instantly see which rules are actually working.

Quick Actions

New rule, new temp storage, view logs — common operations one click away, no digging through menus.

Recent Activity

Recent file operation records with filename, source, destination, and timestamp. Review anytime for anomalies.