Rule Configuration Guide

A rule is FinalPlace’s “work order.” You tell FinalPlace: “When you see a file that matches, do this.” FinalPlace handles the rest — automatically.

---

What Does a Rule Look Like?

A rule answers three questions:

What files? → Defined by Conditions
When to act? → Defined by Triggers
What to do? → Defined by Actions

Example: “All .pdf files in the Downloads folder → auto-move to D:\Documents”

• Condition: File extension is .pdf
• Trigger: On file creation
• Action: Move to D:\Documents

---

Rule Priority

Rule order = priority, matched in sequence:

• Position 1 (priority = 0) → always active
• Positions 2, 3, 4… (priority > 0) → matched in order

---

Trigger Timing

Trigger	When it fires
On file creation	When a file first appears in a watched folder
On file modification	When a file is edited
Interval	Full scan every N minutes
Calendar	Daily/weekly/monthly schedule for full scans
Manual run	You click the “Run” button yourself (can also be triggered by AI)

Scheduled triggers are mutually exclusive with event-driven triggers. Choose Interval or Calendar based on your needs.

---

Match Logic: AND vs OR

Say you have two conditions:

1. File extension is .pdf
2. File name contains “contract”

Mode	Meaning
All match (AND)	Must be .pdf and contain “contract”
Any match (OR)	Either .pdf or contains “contract”

---

Watched Folders

Each rule specifies which folders to monitor:

C:\Users\YourName\Desktop        ← monitors desktop
C:\Users\YourName\Downloads      ← monitors downloads
D:\Work                          ← monitors work folder

You can also set whether to include subfolders for each folder.

---

Anti-Loop Protection

FinalPlace has built-in safeguards — no need to worry about files bouncing back and forth:

• Target exclusion: If a file is already in a rule’s destination folder, FinalPlace won’t move it again
• Debounce protection: The same file won’t be processed twice by the same rule within 5 seconds

---

Notifications

Each rule can notify you:

Option	Description
Trigger delay	Wait a few seconds after a file stabilizes before acting (default: 3s), avoids processing files still downloading
Notify on error	Popup alert if the operation fails
Notify on success	Notification so you know what happened
Play sound	A “ding” sound on success

---

How to Create a Rule

1. Name it — something you recognize, like “Auto-archive PDFs”
2. Choose trigger mode — “Event-driven” (default, reacts to file changes) or “Scheduled” (runs full scans on a timer)
3. Choose folder — which directory to watch
4. Set conditions — extension, name, size, date; only files matching all conditions trigger the rule
5. Set action — where to move, whether to rename, what to do on conflict
6. Save — rule starts working immediately

---

System Rules

Features like Temp Storage create “System Rules” which:

• Don’t count against the free version limit
• Cannot be manually edited or deleted
• Are managed automatically by FinalPlace

---

Next Steps

• See all available Conditions →
• See all available Actions →
• Understand the Watchdog Protection Mechanism →